‘Save As’ to save a version of the original document to a different format. PDF files are usually smaller than Office documents and are ‘fixed’ so the reader has limited ability to alter a PDF they receive.There are two ways to convert a document to the PDF format: Now when I try to save a word document as a PDF it will not allow me to do so.Saving Office documents to Adobe Acrobat PDF files has always been popular – more these days because the tools to do it are commonly available and often free.Instead of a paper page coming out – a PDF file is created which looks like the paper pages. ‘Print’ which intercepts the printer output from a program to make a PDF file. This choice is sometimes called ‘Export’ or ‘Convert’.LinksPDF files can have clickable links to web pages or other documents – but they don’t always work when created from a Word document even when they look like a link. When printing, the source program (Word, Excel, a browser etc) will only pass along information relevant to be put on a printed page. The program you print from doesn’t know (or care) that a paper page isn’t really being created.However there are important differences between converting a document to a PDF and ‘printing’ to make a PDF file. Choose ‘PDF’ from the Save as type list.After you start a ‘print’ to PDF you’ll be prompted for a file name and folder to save the new PDF to.
![]() ![]() Office 2016 Software Will ConvertIf recognizable ‘link’ text is in a PDF (eg starting with ‘ ) then the PDF viewing software will convert that into a working link. We’ve all seen printouts with links printed on the page – in a ‘printed’ PDF the text will look like a link but not act like one.However most PDF display software has a trick to make working links ‘on the fly’. However the look of a link (ie blue text, underlined) is part of the text formatting so that is printed. If the PDF viewing software can’t detect links or the option is switched off then no working link will appear in the PDF. If the PDF viewer has an “Automatically Detect URL’s from text” option set ON (the default in most PDF viewers) then the plain text in the PDF will be converted into a working link. The link doesn’t exist in the PDF file when made but a working / clickable link is usually displayed by the PDF viewing software when the file is opened. The text looks like a link in the PDF file (ie blue, underlined text) but is not a working link because the underlying url wasn’t included. Embedded links (ie links ‘under’ some text) will NOT work in a PDF made by ‘printing’ but text links can be made to work.Confused? Here’s a table of examples and if they’ll be clickable links in depending on how the PDF is made: SampleOffice Watch Microsoft Outlook Word Excel Powerpoint Access Teams Onenote Professional tax prep software for macIt’s an interactive ‘Table of Contents’ – we’ve done that in all our Office Watch ebooks:Warning: don’t confuse the ‘Print in background’ or ‘Background printing’ options which control the speed of printing not what is printed. BookmarksIn PDF’s bookmarks show up as a navigable tree of links along with the document. If you want working links in a PDF file – stick with Save As / Convert or Export options because they’ll pass along all link details from the source document to the PDF. This effectively hides the additional ‘metadata’ from PDF readers. Broadly speaking, if you can’t read it on a printed page it won’t be available in a PDF version. But that might not be what you want – additional document details (Microsoft calls it ‘metadata’) can be copied to the PDF and visible to the reader.‘Print’ options will make a PDF that looks like a printed page. Which one to use?Which is better, to Save to PDF or Print to PDF? There’s no simple answer.‘Save As’ will more accurately copy the look and actions of the original document into the PDF clone.
0 Comments
Leave a Reply. |
AuthorAngela ArchivesCategories |